Administrator Guides
      Back to home
      1. Help Center
      2. Rabco Simple
      3. Administrator Guides

      Rabco Simple - How do I manage employee deductions?

       

      How to Add/Manage Employee Deductions

      This guide explains how to add employee deductions, including standard deductions, Section 125 pre-tax deductions, and 401(k) plans with employer match settings.

      Step 1: Access the Employee Deductions

      1. From the Administrator Dashboard, go to the Manage Stuff tab.
      2. Click on HR > Employee Information.

      1. Use the Employee Information Icon to access the employee record for the correct individual.
      2. Navigate to the Payroll tab.
      3. Scroll down to the Deductions section.

      Step 2: Add a Standard Deduction (Note for Retirement Plan Deductions (i.e. 401k) skip to Step 3)

      • Use the scroll bar to navigate to the far right of the deduction Widget box and click the Actions “…” icon on the right, then click New Deduction.
      • Select the deduction type from the dropdown (e.g., Section 125 pre-tax).
      • Set the Begin Date. It defaults to today but can be adjusted as needed.
      • In Employee Settings:
      • Set Amount Type (i.e. Flat Dollar Amount vs % of Gross.)
      • Set Frequency (i.e. Every Scheduled Pay vs Monthly)
      • If 'Every Scheduled Pay' is chosen, do not block 3rd pay dates in biweekly schedules unless needed.
      • Enter the deduction amount (e.g., $200).
      • In Employer Settings (if applicable):
      • Enter the employer contribution amount.
      • Choose the frequency (typically Every Scheduled Pay).

      • Click Save and Add.

      Step 3: Add a 401(k) or Roth 401(k) Deduction

      1. Go to the Main tab of the employee record.
      2. On the right panel under Profiles, find Retirement Plan 1 and choose the blue lookup button. click the blue lookup icon.
      3. Select the appropriate employer match plan (e.g., 100% of the first 3% and 50% of the next 2%).
      4. Click Save.

       

      5.    Return to the Payroll tab and navigate to the Deduction widget.


                  



      6.       You will now see a 401k deduction listed. Using the scroll bar in the deduction widget scroll to the far right and Click the “…” Action button and the select “View/Edit”.

      In Employee Settings:

      • Change Amount Type to Percent of Earnings List.
      • Enter the elected percentage (e.g., 5%).

      • Click the lookup icon to select eligible earnings subject to 401(k).
      • Frequency is typically Every Scheduled Pay.

      NOTE: Employer Match information is maintained by the Retirement Profile so it will be greyed out on the deduction screen.

      1. Click Save. The employer match will be calculated based on the selected profile.
      • Example: 5% employee contribution = 3% fully matched + 2% matched at 50%.
      • Contributions beyond matched percentages (e.g., 6% or 7%) will not receive additional employer match.

      Final Notes

      Make sure deduction details are accurate to avoid payroll issues. Contact support if you need help configuring deductions or employer match settings.