This guide explains how to process payroll in the Rabco Simple environment from initiating a batch to submitting the payroll for processing.
How to Process Payroll in the Rabco Simple Environment
Step 1: Start Payroll Process
- From the Administrator Dashboard, go to the Manage Stuff tab > Payroll > Process Payroll.
- Find the next payroll to be processed and click the icon to the left to enter the Payroll Prep screen.
- On the Initiate Payroll Prompt – Check 'All Unassigned Pay Periods' and ensure Pay Statement Type is set to 'Regular'.
- Click 'Initiate' to begin creating pay statements.
Step 2: Enter Payroll Details
- Click View Payroll Batches then select the Edit batch icon to open the payroll batch to view all employees included in the payroll.
- Enter hours for hourly employees (regular, overtime, double time, sick, vacation, etc.).
- Add any applicable bonuses as a dollar amount.
- Use Tab or arrow keys to move between fields.
- Click 'Save and Update Payroll' when done.
Step 3: Add Additional Earning Codes (Optional)
- Click 'Select Columns' to add more earnings codes (e.g., Meal Penalty).
- Search and add the desired code, reposition it if necessary and click ‘Select Columns’.
- Enter applicable hours or amounts and click 'Save and Update Payroll'.
Step 4: Review and Close the Payroll Batch
- Confirm all hours and amounts are entered correctly.
- Click 'Close Batch' and confirm.
- Select the back arrow to go back to the Payroll Prep Checklist.
- Review any payroll alerts and click 'View Unresolved Alerts' if present.
- Resolve alerts if necessary, then mark them as complete.
- Use the back arrow in the upper left corner to navigate back to the Payroll Prep Checklist.
- Scroll down and select the “Close Payroll” button option.
- Select ‘Yes’ in the confirmation box to continue with closing payroll.
Step 5: Review Payroll Reports
Commonly used reports include:
- Payroll Recap and Funding Pre-Process – Shows checks vs direct deposit, tax liabilities, vendor payments, service fees, and GL summary.
- Payroll Totals Report – Shows deductions, earnings, and taxes from both employee and employer perspectives.
- Additional reports are available depending on your needs.
Step 6: Submit Payroll
- When you're satisfied with the payroll data, scroll to the bottom of the page.
- Click 'Submit' to notify Rabco that payroll is ready for final processing.
- Rabco will handle the rest from there.
Final Notes
Ensure all pay data is accurate before submitting. If you have any questions, contact Rabco support.