This guide explains how to rehire a previously terminated employee in the system and ensure their payroll and benefit settings are updated accordingly.
How to Rehire a Terminated Employee
Step 1: Access Terminated Employees
- From the Administrator Dashboard, go to the Manage Stuff tab > HR > Employee Information.
- By default, only active employees are shown. To see terminated users:
- In the Employee Status filter, remove the word 'terminated' from the filter (i.e., remove the '! = terminated').
- Press Enter to refresh the list.
- The terminated employee will now appear in the list.
Step 2: Rehire the Employee
- Select the checkbox next to the employee's name to enable the Rehire button.
- Click the Rehire button in the upper right hand corner.
- Enter the appropriate Rehire Date and click Save.
Step 3: Update Employee Record
After rehiring, the system will bring you into the employee’s record.
Be sure to update the following details as applicable:
- Eligibility for retirement plans (e.g., 401(k))
- Username and password (reset if needed)
- Base compensation under the Main tab
- Payroll deductions under the Payroll tab
Step 4: Employee Follow-Up Actions
It is recommended that the rehired employee:
- Submits new federal and state withholding forms
- Verifies and updates their direct deposit information
- Reviews their employee record for accuracy
Final Notes
Ensure all necessary payroll and HR settings are reviewed and updated post-rehire. Contact your system support team if you need assistance.